---
title: "Account Admin | WEB | System Admin | Set User Groups"
description: "User groups allow organisations to apply access restrictions based on preset categories such as companies, clients, areas, projects, assets, and asset types. **When setting up a user group, the system administrator must:** 1. Name the group – The name should…"
url: "https://spydertech.net.au/docs/employees-web-set-up-user-groups/"
updated: "2025-07-29"
category: Account Admin
---

# Account Admin | WEB | System Admin | Set User Groups

User groups allow organisations to apply access restrictions based on preset categories such as companies, clients, areas, projects, assets, and asset types.

**When setting up a user group, the system administrator must:**

1. Name the group – The name should align with the business function, such as "Finance" or "NSW Region."
2. Activate or disable the group – Only active groups will control data access. Disabled groups remain in the system for reference but do not restrict data.
3. Add a description – A brief explanation of the group’s purpose helps with future management.
4. Set an email contact – An email address can be assigned to the group for managing user access requests.
5. Define data access – Fields such as areas, projects, or asset types can be left blank to allow full access for that field, or specific values can be set to restrict access.

![](https://spydertech.net.au/wp-content/uploads/2025/07/User-Group-New-1-1024x664.png)