---
title: "Invoices | WEB | Receivables"
description: "**Invoice Receivables are money owed to you (your company/organisation)** In SpyderFlow these start with IW. **Located:** Main Menu --> Invoices --> Receivables   #### List of Receivable Invoices As your organisation flows from orders to invoices these become**Receivable Invoices** Or…"
url: "https://spydertech.net.au/docs/invoices-web-receivables/"
updated: "2025-08-29"
category: Invoices
---

# Invoices | WEB | Receivables

**Invoice Receivables are money owed to you (your company/organisation)**

In SpyderFlow these start with IW.

**Located:** Main Menu --> Invoices --> Receivables

 

#### List of Receivable Invoices

As your organisation flows from orders to invoices these become**Receivable Invoices**

Or can be created from this page as **+Create New** (to create a new Receivable Invoice)

Like other **List of** pages:

- **Select Action** (Bulk Action) dropdown is available. User can in bulk select actions on listed invoices for: **Approve, Cancel, Hold, Release, Void, Paid**.
- **Select List Columns -**Customise your column view
- **+Create New** - Create New Receivable Invoice
- **Search** - Search list of Receivable Invoices
- **Clear Filters, Search, Sort**- Clear any of the previously chosen options.
- **Export** - Export Receivable Invoices entries

![](https://spydertech.net.au/wp-content/uploads/2025/08/Invoice-Receivable-List-of-and-Export-1024x576.png)

 

#### Receivable Invoice

A Receivable invoice can be created by an **Order 'Flow To'** invoice process or by **+Create New** and fill out the details

**+Create New **

- Add/Check Details for the invoice

- **Scope, Quote, Order, SRQ** - Start typing to link a scope, quote, order or service request
- **Reference # -** type if you have a reference number for the invoice to be associated to.
- **Work Address** - Type to add or this may be pre added if linked to scope, quote, order or service request.
- **Due** - Select Date due
- **Client details** - if not prefilled from previous steps, select Contact from drop down. The address details will fill with the Contact details.
- **Company -**Select company or this may be prefilled
- **Category -**Select category or this may be prefilled
- **Comments** - Type any comments for the invoice
- **Tax Code** - Check this is prefilled or select from drop down.
- **Tax Rate** - Will be set when Tax code is chosen
- **Dates** - This will set as the invoice is created, approved, issued, exported, paid.
- **Invoice Details** - Invoice Type (see examples below) and Invoice $ (incl tax)
  - Adhoc Amount
  - Full Payment
  - Part Payment
- **Flags** - Select any flags associated to the invoice.
- Click **Save & Continue**

![](https://spydertech.net.au/wp-content/uploads/2025/08/Create-New-Receivable-Invoice-1024x574.png)

 

#### Example Invoice with Test item

Item is created on invoice with details below. This is from entering basic details in the +Create New window.

- Default view of the item shows **Comments** and **Receivable $**
- To **edit click pencil** icon (far right on item)
- To expand view of item details click to expand at**'< '** arrow (far right of the item).
- If want to delete an item: Click to expand and you will get more options (Delete, Edit, Back).
  - Select **Delete. **
  - **Confirm Delete** message will ask "Do you want to delete this item?" Click **yes or no** option.

To add more in items click **+ADD** and fill fields and **Save**.

**Note!** On items check correct **Tax Code** is shown. If a default is set this will be prefilled. Otherwise enter dropdown for Tax Code.

![](https://spydertech.net.au/wp-content/uploads/2025/08/Invoice-with-test-item-from-details-in-Create-New-1024x576.png)

 

#### Receivable Invoice Tabs

- **Items** - Items listed can be sorted and filtered
  - Click**+Add** to add additional items
  - Click **pencil icon** to quick edit item
  - Click **<** to expand item
- **Details** - Expand for more information on the item
- **Contacts -**+Add contact details in regards to the invoice
- **Related - Flow/History**tabs inside of Related. Both include related work flows (orders, properties, assets, scopes, quotes)
- **Events - Show All/Show Active**includes Reference of the flow of events to the invoice. **For example** Ref # Work Order to Invoice IW - Contact - Status - Amounts etc.
- **Payments -**Payments to invoice
- **Issues -**Issues will be listed and you can filter or sort. Dot will appear next to Issues tab if need to review.
- **Notes - **+Add by Comment, Category, Alert type, Status, Created and Created by.
- **Attachments -**+Add by Type, Title, Reference, Status, Created, Created by.
- **Activity -** Listed activity of invoice of **Show All/Show Actions.**Detailed view of invoice history.

 

#### Approve Invoices

Once Invoice details and items are added the user can **Approve** the invoice

Approve is located at the top mid right on Receivable Invoice Screen.

Validation message will appear -**Confirm Approve**

Check details on the message and if correct click **Yes **

If incorrect click**No**and go back to recheck invoice details.

![](https://spydertech.net.au/wp-content/uploads/2025/08/Approve-invoice-1024x433.png)

 

When approved the invoice will change from **Created** to **Issued** status

The email is then sent to your default email set in SpyderFlow for Receivable invoices.

A copy is also available in Attachments tab of the invoice.

 

#### Related links

[Work Orders | WEB | Flow to Invoices](https://spydertech.net.au/docs/work-orders-web-flow-to-invoices/)

[Service Requests | WEB | Invoices](https://spydertech.net.au/docs/service-requests-web-invoices/)

[Purchase Orders | WEB| Flow to Invoices](https://spydertech.net.au/docs/purchase-orders-flow-to-invoices/)