Overview

An employee assigned to a company or other field use to manage data access would see the work order for those items only relevant to their job and won’t have access to the entire asset database.

This security is managed through Role-Based Access Control (RBAC) and Record-Level Security (RLS), which together help control access to data and system functions.

User Account Administration | Role-Based Access Control (RBAC)

User Account Administration | Record-Level Security (RLS)

When RLS is enabled, each user must be assigned to one or more groups, which determine the data and functions they can access.

• If a user is part of a geographical user group, they will see all records linked to that location.
• However, if the “include directly assigned only” option is selected, the user will only see records explicitly assigned to them, even if they are part of a larger user group.

For example, if a finance user group is linked to all financial records, a user with “include directly assigned only” checked will only see finance records assigned to them personally, not all records under that group.